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PUBLIC WORKS COMMITTEE

MEETING MINUTES – JANUARY 9, 2025

Attendance:      Ms. Thamann, Mr. Landwehr, Mr. Bernheimer, Mayor Markgraf, Public Works Director Mr. Greer, City Engineer Mr. Hellman

Audience:        Ms. Schabell left prior to meeting being called to order.

The meeting was called to order.

City Engineer Martin Hellmann updated the committee regarding the status of the preparation of the Requests for Proposals (RFPs) for the sidewalk assessment project, estimating that the RFPs would be ready to be advertised and sent out within approximately three (3) weeks. The contractors would have approximately two (2) weeks to submit bids. Two RFPs will be issued: 1 for the grinding of minor trip hazards and one for slab replacement as previously identified.

Mr. Hellmann stated that Neyra Paving submitted an invoice for its bid .amount for spot repairs as related to Applewood Drive rather than for the actual square footage of repairs made. He recommends only paying for the work actually performed.

There were no updates regarding the Crestview Hills sidewalk project, the Bellemonte Avenue resurfacing & curb replacement project, the crosswalk project and the Dixie highway benches.

Mr. Hellmann updated the bidding schedule for the 2025 Street Program to advertise on February 13, Bid Opening on February 27 and bid approval by Council on March 10.

Mr. Greer updated the committee regarding the snow removal as related to the large weather event. He also stated that the bench at the top of East lakeside was hit by a car, but will be

PUBLIC WORKS COMMITTEE

MEETING MINUTES – FEBRUARY 6, 2025

Attendance:    Ms. Thamann, Mr. Landwehr, Mr. Bemheimer, Mayor Markgraf, Public Works Director Mr. Greer, City Engineer Mr. Hellman

Audience:       no one present

The meeting was called to order.

City Engineer Martin Hellmann updated the committee concerning the sidewalk assessment project. Two separate bids will be prepared, one for grinding work and one for slab tear-out and replacement work. The RFPs will be advertised on February 20, 2025 with a bid opening two weeks later in time to be awarded by council at the March meeting. Precise specifications will be provided concerning the type of grinding to be performed and slab replacement. Mr. Greer commented that a certified arborist will examine 3 trees that are affecting the sidewalks and will advise property owners of this. Discussion was also held concerning sidewalk deficiencies caused by utility repair and vehicles driving on Applewood sidewalks at the median cut-through as well as a lack of No Parking – Fire Lane signs.

Mr. Hellmann Updated issues with the 2024 Spot Repair Program invoice submitted by Neyra Paving and its unit pricing. He will contact Neyra Paving one last time.

Crestview Hills was proceeding with their sidewalk project, but nothing was affecting Lakeside Park at this time except for survey stakes marking right of way locations in our city.

No updates were provided for the Bellmonte resurfacing & curb project, the crosswalk project or the Dixie Highway bench project.

Requests for Proposals will be advertised for the 2025-26 Street Program n6xt week with a bid opening projected for February 27. Mr. Greer noted that Duke Energy will be lowering its service lines in the next upcoming weeks to be placed below the anticipated underdrain placement and subbase.

Mr. Greer updated the committee regarding the welding of the damaged bench at the top of East Lakeside Avenue.

He also requested input for the next location of the moveable radar speed sign from Farmington Drive. It was suggested to be placed on Arcadia Avenue.

Mayor Markgraf thanked Mr. Greer and Mr. Hellmann for their presence at the January 30 Special Council meeting and for their assistance with preparation.

PUBLIC WORKS COMMITTEE

MEETING MINUTES – MARCH 6, 2025

Attendance:     Ms. Thamann, Mr. Landwehr, Mr. Bemheimer, Mayor Markgraf, Public Works Director Mr. Greer, City Engineer Mr. Hellman

Audience:       no one present

The meeting was called to order.

City Engineer Martin Hellmann updated the committee concerning the sidewalk assessment project. Six bids were received for the Sidewalk Spot Replacement Project with TMS Construction as the lowest bidder at $53,800.00. One bid was received for the Sidewalk Concrete Cutting Project from Precision Concrete Cutting at $71,190.00. The bids will be reviewed and recommendations will be made for the Council meeting on March 10.

Mr. Greer commented that a certified arborist examined the trees that are affecting the sidewalks and recommended that two (2) be removed. After speaking with Mr. Hellings, he wished the tree to remain because of sentimental reasons and will waive any city liability necessary for it to remain.

Mr. Hellmann will contact Neyra Paving one last time regarding the 2024 Spot Repair Program invoice submitted by Neyra Paving.

Crestview Hills was proceeding with their sidewalk project, but nothing was affecting Lakeside Park at this time except for survey stakes marking right of way locations in our city.

No updates were provided for the Crestview Hills sidewalk extension, the Bellemonte resurfacing & curb project, the crosswalk project or the Dixie Highway bench project.

Five (5) bids were received for the 2025-26 Street Program with the low bidder being Humphrey Concrete with a bid of 370,785.00. The bid will be reviewed and recommendations will be made for the Council meeting on March 10.

Mr. Greer updated the committee regarding the placement of the moveable radar speed sign to Arcadia Avenue.

He also advised the committee that our lawn care service would be provided by Precise Lawncare who services the City of Crestview Hills. Gregory Forrest Lester, lnc. will prune the trees under the city care rather than just shaping them as done in the past for the well-being of the trees. He also requested committee members to report any public works concerns to him or have their neighbors do the same.

Meeting adjourned.

PUBLIC WORKS COMMITTEE

MEETING MINUTES – APRIL 3, 2025

Attendance:  Mr. Bernheimer, Mayor Markgraf, Public Works Director Mr. Greer, City Engineer Mr. Hellman; Ms. Thamann and Mr. Landwehr were absent.

Audience: no one present

The meeting was called to order.

City Engineer Martin Hellmann updated the committee concerning the sidewalk assessment project. A preliminary construction meeting was held with representatives of Precision Concrete Cutting who will be ready to begin its construction upon direction from the city. A preliminary construction meeting will be held with representatives of TMS Construction on Tuesday, April 8. The mayor has a draft letter to residents composed that will be updated with information following the meeting with TMS and will be sent to affected residents with a deadline to determine whether the resident wishes to effect the repairs personally or use the city contractor.

Mr. Greer will contact the certified arborist regarding root grinding and tree removal upon setting construction dates.

Neyra Paving submitted an invoice for $53,800.00 for the 2024 Spot Repair Program that was promptly paid by the City.

Crestview Hills was proceeding with their sidewalk project, and Lakeside Park entered into a memorandum of understanding with Crestview Hills to pay up to $10,000 for the sidewalk to be installed in the city boundaries.

No grant was awarded by the State for use with the proposed Bellemonte resurfacing & curb project. Discussions were held regarding the possibility of beginning part of this project for the 2025-26 budget year as a better price may be obtained as a single project spread over two years.

The Dixie Highway bench project was briefly discussed.

A preliminary construction meeting will be set up with Humphrey Concrete for the 2025-26 Street Program in the near future.

The repair of the Williams Avenue drain trench will be completed as soon as possibly, preferably by a change order with TMS Construction or another contractor.

Mr. Greer updated the committee that Gregory Forrest Lester, Inc. had completed its pruning services last week and that the city planting beds would be cared for and mulched shortly. He has been cleaning the catch basins and drains as needed.

He also advised the committee that our snow removal costs exceeded the budgeted amount by approximately $12,000.00. The dog fountain will be turned on in 2 – 3 weeks.

Mr. Bernheimer brought up the question of acquiring additional radar speed signs, but, after discussion, it was recommended that no additional signs be acquired at this time.

PUBLIC WORKS COMMITTEE

MEETING MINUTES – MAY 1, 2025

Attendance:  Mr. Bernheimer, Ms. Thaman, Mr. Landwehr, Mayor Markgraf, Public Works Director Mr. Greer, City Engineer Mr. Hellman, Andrew Walsh, Verdantes.

Audience:  No one present

The meeting was called to order and minutes of the April 3, 2025 meeting were approved with one minor amendment.

City Engineer Martin Hellmann updated the committee concerning the sidewalk assessment project. A letter was sent to all residents affected by the sidewalk issue with an estimate of resident cost and a prepaid post card for acceptance/rejection of the use of the city contractors. Postcards are being returned to the city. A neighborhood meeting will be held immediately following the Committee Meeting for residents of Geisen, Applewood/ Ashbrook, Farmington and East Lakeside. A meeting will be held on May 8 for residents of Bellemonte, Arcadia and Colony North. Precision Concrete Cutting will begin work approximately May 12 and TMS Construction will begin approximately two (2) weeks later.

Mr. Greer reported that the arborist removed the tree on Colony North, has injected the trees requiring root trimming with nutrients and will begin root grinding prior to Precision commencing work. Mr.

Hellings will execute a waiver in favor of the city to keep his tree for sentimental reasons.

No significant updates were available for the Crestview Hills sidewalk project; construction may begin later this summer.

No significant updates were available for the Bellemonte resurfacing & curb project. It will be included in the updated 5 year plan.

No updates were discussed for the Dixie Highway bench project or crosswalk improvements.

A preliminary construction meeting is set with Humphrey Concrete for the 2025-26 Street Program on May 13, 2025 with construction estimated to begin in late June or early July.

The repair of the Williams Avenue drain trench was completed by TMS Construction through a change order to the sidewalk contract in the amount of $8,950.00.

Mr. Greer updated the committee that the dog fountain at Memorial Park is now operational and the city-maintained flower beds at the city building, top of Farmington and Applewood would be prepared and mulched by Memorial Day. The city flags will be also be reinstalled by Memorial Day. He continues to clean the catch basins and drains as needed. He will also begin to spray weeds along city streets shortly.

Meeting adjourned.

Adopted June 5, 2025.